Ventura County Schools Self-Funding Authority

History Of Our Organization The Ventura County Schools Self-Funding Authority (VCSSFA) was formed by the Public School Districts in Ventura County in 1982 as a State-Regulated Public Entity under Title 1, Division 7, Chapter 5, Article 1, of the California Government Code. Prior to 1982, there were two separate Joint Powers Authorities (JPAs); one for Workers' Compensation and one for Liability and Property. The formation of these two JPA's by the local educational agencies of Ventura County was a direct result of the inability of the public school districts to purchase specific insurance coverages and/or the absence of affordable insurance coverage in the commercial market. The two JPAs were merged by their member districts in 1982 to form the VCSSFA. It was believed that the formation of the VCSSFA would: Provide broader coverages at lower costs than commercial insurers because JPAs are not driven by profit - member contributions are driven only by the members' claims experience and risk exposures; Allow member districts to control claims by utilizing professional claims administrators and implementing strict litigation management protocols; Provide greater resources and effort toward Risk Management and Safety Services to assist members in their reduction of losses and related costs. Prior to 1986, the administration of the VCSSFA was under the auspices of the Ventura County Superintendent of Schools (currently called the Ventura County Office of Education). In 1986, the VCSSFA's Board of Directors voted to separate the VCSSFA from the VCSSO and established the VCSSFA as a separate public entity with direct responsibility to the VCSSFA Executive Committee and Board of Directors. All VCSSFA employees are directly by the VCSSFA. Our Purpose The VCSSFA was established for the sole purpose of providing to its member school districts services and other programs necessary and appropriate for the establishment, operation, and maintenance of self-funded insurance programs to include, but not limited to: Workers' Compensation, General Liability, Auto Liability, Public Officials' Errors and Omissions, Property, Boiler & Machinery, Fiduciary Liability, and Risk Management and Safety Services relating to the aforementioned areas. The VCSSFA is one of the best kept secrets within the educational community in Ventura County. The VCSSFA deals with liability and property issues that would otherwise confound and potentially do irreparable harm to districts. The VCSSFA has a statewide reputation for excellence and ethical practices. It is important to understand that the VCSSFA is not a commercial insurance company. It is a group of school districts that have decided to self-fund their collective insurance coverages, in accordance with a risk sharing arranagement, as they understand best what suits their local public educational needs. Operations The VCSSFA is governed by a Board of Directors. The Board consists of one Representative and one Alternate from each Member school district. The Board of Directors meets four times a year to approve the budget, plan offerings, expenditures, and to oversee the operations of the organization. A seven-member Executive Committee is elected from and by the Board at its annual meeting in June. The Executive Committee meets monthly or more often when necessary, and develops recommendations to the VCSSFA Board regarding the function and operation of the JPA. The day-to-day administration is overseen by the Executive Director, with six additional employees, including a Director of Risk Management that provides Member districts with day-to-day client service, counsel and information regarding safety and liability concerns, as well as the coordination and administration of safety inspections throughout the county. The VCSSFA also has a Risk Management Committee (RMC) which meets on a monthly basis. The RMC discusses and makes recommendations to the Executive Committee regarding Safety and Risk Management issues facing the Member districts. As a Public Agency, VCSSFA is subject to and operates under the open meeting laws and the noticing provisions of the Brown Act. With the exception of its noticed Closed Sessions, all Board, Executive Committee, and RMC meetings are open to all members of the public.

Job Title: Controller

Job Description 



The Ventura County Schools Self-Funding Authority (VCSSFA) is a Joint Powers Authority (JPA), established for the sole purpose of providing to its member school districts Workers’ Compensation, General Liability, Auto Liability, Public Officials’ Errors and Omissions, Property, Boiler & Machinery, Fiduciary Liability, Risk Management and Safety Services relating to the aforementioned areas. VCSSFA represents 19 elementary, secondary and unified school districts, 5 charter schools, and the County Office of Education in Ventura County.


The Controller is responsible for complex administrative support to the Executive Director and Authority staff on financial and accounting related matters. Under the direction of the Executive Director, the JPA’s Controller is responsible for ensuring the financial integrity, stability and growth of the Ventura County Schools Self-Funding Authority (VCSSFA) governing boards consisting of the Ventura County Schools Self-Funding Authority (VCSSFA) and Coastal Schools Employee Benefits Organization (CSEBO), including budget development, projections, and cash flow and expense management. The JPA Controller will work closely with auditors, actuaries, brokers, consultants, and member districts. This position will collaborate with the Executive Director, and will plan, organize and monitor financial policy, perform high-level analysis, review and manage investment portfolios. The JPA Controller will also evaluate the internal operating procedures, ensuring proper controls and processes are in place that sustain the growth and development in support of the governing boards’ strategic plans, missions and objectives. The Controller will oversee the day-to-day operations of the VCSSFA and CSEBO organizations in the absence of the Executive Director.


The following list of duties is generally descriptive and is not intended to be an exclusive or all-inclusive listing. Duties may be changed to meet the needs of the organizations.

Plan, organize, control, and direct fiscal operations and activities including the preparation, development, monitoring, review, analysis, maintenance and adjustment of VCSSFA and CSEBO funds and accounts;

Plan, organize, administer, and direct the fiscal activities and operations of the JPA to ensure effective and cost-efficient operations;

Coordinate and direct financial record-keeping, reporting and related auditing functions to assure accurate and timely accounting and reporting of VCSSFA and CSEBO funds and accounts;

Oversee and develop the process, management, and coordination of all fiscal reporting activities of VCSSFA and CSEBO, including budget development, funding rate development, and expense management;

Understanding of complex funding models, funding options, projections including cash flow management, and other statistical data;

Plan and organize the development of financial policies, regulations, and operational guidelines;

Prepare operating reports, including and not limited to accounts payable, accounts receivable, claims expenses, premium collections and investment returns;

Develop and implement internal controls for the fiscal infrastructure of accountable systems, processes, and personnel designed to accommodate the growth objectives of the governing boards;

Review and present quarterly investment reports to the Executive Committee;

Calculate “incurred data” inputs for submission for the CSEBO actuarial analysis for medical, dental and vision programs;

Coordinate with insurance brokers, actuaries and health benefits manager to assist in underwriting and development of rates for new members joining VCSSFA and CSEBO, including processing necessary documentation for members to participate in the JPA or withdraw from JPA programs;

Understand and review the administration of VCSSFA’s underwriting and cost allocation process;

Work with external auditors, actuarial consultants, claims administrators, insurers, claims consultants, primary excess carriers, the JPA’s, and their insurance brokers to develop funding strategies in all areas of risk;

Develop VCSSFA’s budget, including budget monitoring and revisions, and make budget presentations to the Executive Committees and Boards;

Review, enter and approve all payments, transfers, receipts, journal entries, and other accounting transactions, and manage, direct, correct as necessary, and interpret general ledger activity;

Provide technical assistance to VCSSFA and CSEBO administrators and personnel concerning fiscal functions; respond to inquiries and provide technical information concerning related accounts, funds, budgets, transactions, records, standards, policies and procedures;

Review and conduct special financial, statistical, analytical studies, and budget and cash flow projections;

Process banking functions for trust accounts related to insurance programs;

Participate in the Executive Committee meetings, and make presentations to Executive Committee on all matters relating to budget, finance & investments, and accounting; be prepared to answer questions and respond timely to inquires of any financial matter;

Direct the day-to-day operations of the Financial Services Department; train and supervise fiscal staff;

Review and submit timely all required State and Federal reports;

Develop and maintain financial records;

Create and maintain integrated data collection and invoicing system;

Record VCSSFA revenues and prepare and process applicable billings to member districts;

Prepare and file Payroll Tax Returns, W2’s, Information Returns (1099’s), and State Controllers Report;

Process banking functions for trust accounts related to insurance and JPA programs;

Reconcile claims payment system to actuarial reports and accounting system monthly;

Prepare financial analysis of claims data as directed;

Prepare and submit data to actuary for reserve analysis;

Prepare correspondence and staff reports for presentation meetings;

Other duties as assigned.


Experience: Managing a major fiscal operation; managing a large operating budget; and developing and implementing strategic plan models.

Financial Skills: Analyzing financial reports, spreadsheets and documents; establishing procedures and priorities; reviewing, evaluating and implementing operational processes; researching, interpreting and applicable laws.

Knowledge: School district self-funding business models and California governmental accounting standards and procedures; education financial programs; laws, policies, and procedures affecting education-funding programs.

Other Capabilities: Train and supervise staff; exercise sound judgments; communicate effectively in written and oral form; manage multiple projects simultaneously and meet project deadlines; work effectively and collaboratively with a variety of individuals and groups; lead fiscal staff in a positive and productive manner to support learning and professional growth; analyze, interpret, apply and communicate policies, procedures, laws and regulations.

• Possession of a Bachelor’s Degree in Public Administration, Business Administration, Accounting or a related field; Five (5) years progressive responsibility in current experience managing a K-12 public school business/finance environment in the state of California or current experience managing JPA business/finance environment, including a budget of at least $50 million.

• Possession of a Master’s Degree in Business Administration;
• Possession of a Certified Public Accountant (CPA) designation;
• Experience managing a business/finance operation for employee benefits


Office environment.

Vision (which may be corrected) to read small print; hearing and speaking to communicate with others; ability to stand, stoop, reach and bend; mobility of arms to reach and dexterity of hands to grasp and manipulate small objects and operate office equipment; perform work which is primarily sedentary; perform lifting, pushing and/or pulling which does not exceed 25 pounds and is an infrequent aspect of the job; to function in inside environmental conditions; to work at a computer terminal for prolonged periods; may be required to work evenings and weekends.

Job Requirements 

Dear Applicant,

Thank you for your interest in the position of Controller with Ventura County Schools Self-Funding Authority (VCSSFA).

For your application to be considered and reviewed for the position of controller, the following items must be included in your application packet:

1) Cover Letter
2) Résumé
3) *Three current Letters of Reference, dated and signed, with one letter from an immediate supervisor who has evaluated your performance
4) Fully Complete and Signed Application (found at

*Regarding your references, please provide recent accessible contact information (i.e. cell number, email address).

Your application will not be considered if you do not complete and attach the items listed above.

Tuesday, April 3, 2018 by 5:00 P.M.

The annual salary is a five-step range, $123,795 - $151,998 with a 12-month work year calendar. Placement on the salary schedule commensurate with qualifications and experience.

Benefits for the position include excellent family health, vision, and dental coverage, with a minimal monthly employee contribution. VCSSFA provides a $30,000 Basic Term Life Insurance, an Employee Assistance Program and enrollment in California Public Employees’ Retirement System (CalPERS). In addition, VCSSFA offers voluntary enrollment with American Fidelity, and Voluntary Term Life Insurance and AD & D.

If you have any questions, please call the Ventura County School Self-Funding Authority at 805-383-1969 or Ventura County Office of Education Human Resources Department, Darlene Avalos Director Human Resources at 805-383-1913.

Apply by: Tue, 02/20/2018

To Apply, Contact: 
Darlene Avalos
(805) 383-1913